Administrative Assistant- Duke Raleigh Surgery Administration
Occ Summary
In support of a department or group of profes sionals, regularly required to resolve moderately complex (non-routine) administrative problems independently or with others. Problem resolution may include research. Tasks are typically diverse and advanced.
Duke Raleigh a campus of Duke University Hospital
Hours:
Primarily Monday-Friday 8am-4:30pm. Hours could vary due to occassional meetings.
Work Performed
In addition to tasks outlined in the Administrative Clerk description, examples of work at this level may typically include some combination of the following: Independently prepare more complex documentation, reports, charts, graphs, and spreadsheets at designate intervals and as requested. Coordinate special projects. Research budget variance and follow up to resolve issues. Develop advanced presentation materials. Prioritize and resolve inquiries (phone, e-mail, in person). Schedule and maintain calendar of appointments, meetings and travel itineraries, and coordinate related arrangements. Act as a liaison between the department and external groups. Explain policy/procedures to other parties based on knowledge of the company and department guidelines. Collect, compile and analyze moderately complex data and information. Perform other related duties incidental to the work described herein.
- Calendar management for multiple roles
- Multi-disciplinary meeting coordination and scheduling
- Assisting AVP with keeping files organized
- Proactive planning for AVP schedule
- Assisting with dissemination of communication
- Health system projects and assignments as necessary
- Ordering supplies
- Tracking and submitting expenses
- Collaborating with other administrative team members
- Payroll approval, time & attendance for multiple cost centers
- Planning and coordinating events locally and at a health system level
Knowledge, Skills and Abilities
Creatively uses PC, word processing and other office tools.Thorough knowledge of department policies, procedures, and goals.
Level Characteristics
N/A
Minimum Qualifications
Education
High school education or equivalent.
Experience
Two years of administrative support experience of increasing variety and/or complexity
Degrees, Licensures, Certifications
N/A
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